How to Add Pricing to a Rental Item

What This Is

This article walks you through where to find pricing settings on a rental item and the choices you will need to make. BRS supports several pricing approaches and the right one depends on how your business operates. We will point you to the dedicated articles for each approach so you can pick the best fit.

Where to Find It

Pricing is set on each individual product. To open a product:

1.    Go to Rentals → Rental Items

2.    Click the product you want to edit (or click Add Product to create a new one)

3.    Scroll down to the Pricing section of the product page

The Two Choices You Will Make

The pricing section asks you to make two decisions in sequence.

Choice 1: Booking Type — Day-Based or Hourly?

•       Day-Based: The item is reserved for a calendar day (or multiple days). It can be booked once per day. This is how most bounce house and party rental businesses operate.

•       Hourly: The customer selects a start time and a number of hours. The same item can be booked multiple times in one day, in different time windows. Use for items you can drop off, pick up, and re-deliver several times in a single day (for example, photo booths or popcorn machines).

For a full breakdown, see: Day-Based vs Hourly — Which Booking Type Should You Use?

Choice 2: How is this item priced?

If you chose Day-Based, you will then choose between two pricing methods:

•       By Rental Duration (Time Increments): You set hour-based price tiers (for example, 0–24 hours, 24–48 hours, 48–72 hours), and the system automatically picks the right price based on actual elapsed time. This is the recommended default for most businesses. See: How Time Increments Work.

•       Pricing Options (Fixed Packages): You create named packages (for example, Full Day, Weekend, Full Week) with flat prices. The customer picks one at checkout. Use this when you want to lock customers into specific durations. See: How Pricing Options Work.

If you chose Hourly, you will set a minimum and maximum duration, an optional buffer time, and an hourly rate. See: How to Set Up Hourly Pricing.

Which Method Should You Use?

If you are not sure, here is the quick guide:

•       Use Day-Based with By Rental Duration for almost everything in a typical bounce house rental business. It is the most flexible and handles same-day, overnight, and multi-day rentals cleanly.

•       Use Day-Based with Pricing Options if you want to sell rentals as flat-rate packages (for example, a $400 weekend package) and prevent customers from booking shorter durations.

•       Use Hourly only for items you genuinely run multiple times a day in different time blocks.

For a deeper comparison of all the methods side by side, see Comparing the Pricing Methods Available in BRS.

Note: Pricing is set per product. If you have a hundred products, each one carries its own pricing settings. You can copy pricing from one product to another using the duplicate feature, but there is no global pricing toggle that applies to all products at once.